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EVENTS PLANNING AND FACILITATION CERTIFICATION COURSE

 

This course has been developed for persons aspiring to become an Events Planner.

An event planner is a professional who organizes events. When you think of an "event" you may think of something fabulous, such as:

  • Academy Awards
  • Mardi Gras
  • Super Bowl
  • Presidential Inauguration
  • New Year's festivities in Times Square
  • Any other major events

Event planners are needed for all these events. However, event planners also work on thousands of smaller events. Any time people gather together for a purpose, someone is needed to oversee all the details to ensure the event happens and that it is a success. That someone could be you!

When you get a job as an event planner or start an event planning business, you might specialize in planning particular types of events, such as social events or business meetings, or you might be hired to plan a variety of events. Which types of events would you like to get paid to plan?

  • Annual meetings
  • Award events
  • Board of directors meetings
  • Book launch events
  • Car rallies
  • Charity fundraisers
  • CD release parties
  • Children's festivals
  • Client appreciation events
  • Conferences
  • Employee recognition events
  • Exhibitions
  • Fashion shows
  • Fairs
  • Film festivals
  • Grand openings
  • Holiday events
  • Meetings
  • Music festivals
  • Neighborhood block parties
  • Parades
  • Political rallies
  • Restaurant openings
  • Social events
  • Seminars
  • Sports events
  • Store grand openings
  • Trade shows
  • Other types of events

There are few jobs that offer so many benefits. As an event planner (also known as a special events planner, meeting planner, events coordinator, or events organizer) you will have a job that is fun, interesting, and rewarding.

Based on SAQA’s Unit ID: 256075, NQF Level 5, 124 Credits

 

DURATION

 

Designed for completion within 12 - 18 Weeks.  Self-study distance learning course.  Assignments and Examination for completion.

 

LEARNING CONTENT

 

  • Step-by-step advice for organizing a successful event (includes many helpful samples you can use in event planning):
  • How to do a client consultation (includes a list of sample questions to ask clients)
  • Carrying out the preliminary steps in event planning:
        • Setting objectives for each event
        • Choosing a date for the event
        • Deciding who to invite to the event
        • Creating a theme for the event
        • Preparing a timeline schedule for the event
        • Budgeting for the event (includes a sample budget and budget planning form)
        • Choosing a place where the event will take place (the venue)
        • Finding and selecting reputable vendors (e.g. transportation, food services, audiovisual, and other services)
        • Getting entertainers and celebrities for your events
        • How to get companies to sponsor your event or donate products and services
        • Marketing your event to get people to attend (includes ways to get free publicity for your events)
  • Backup plans to help you avoid event disasters
  • How to negotiate contracts and save money
  • Evaluating the success of the event
  • Discover more than 20 types of employers that hire event planners and how to contact them, including:
        • Corporations
        • Country clubs
        • Theme parks
        • Hotels and resorts
        • Cruise lines
        • Caterers
        • Convention centers
        • Non-profit organizations
        • Event planning firms
        • Casinos
        • And more!
  • How to find job openings for event planners
        • Where event planning jobs are advertised
        • Finding job openings through referrals
        • How to create an event planning job with your current employer or a new employer
        • Information about recruiters or employment agencies that find jobs for experienced event planners
  • How to write a winning resume including sample resumes for:
        • A junior event planner
        • An experienced event planner
        • A career changer (this sample shows how to create an impressive resume without a degree or previous paid event planning experience)
  • How to prepare a cover letter including a sample letter to apply for an event planning job
  • How to create an impressive portfolio even if you have no previous paid event planning experience
  • How to quickly get event planning experience and credentials to help you get hired as an event planner, including:
        • Internships (plus how to get an internship if you are not a student)
        • Volunteer opportunities in event planning
        • Event planning for your current employer
        • Other opportunities for event planning experience
  • Educational programs in event planning plus ways you can get educational credentials more quickly and less expensively
  • Identifying event planning experience you already have (even planning birthday parties!)
  • Advice to help you ace the interview
        • How to prepare for an interview (what to bring, what to wear, and more)
        • Samples of questions to expect
        • Following up after an event planner job interview (includes a sample thank you letter)
  • Considering a job offer (includes resources with salary information to help in salary negotiations)
  • How to start a part-time or full-time event planning business for little or no money
  • Information about business matters affecting an event planning company including insurance, licenses, legal structures, etc.
  • Items to include in the business plan for your event planning company (with links to business plan writing resources)
  • Choosing a name for your event planning business
  • How to set up an office for your event planning business
  • Keeping track of your finances (includes information about start-up expenses for an event planning business)
  • Pricing your event planning services, with an overview of:
        • Hourly fees
        • Flat fees (or project fees)
        • Cost-plus (charging clients a fee based on the cost of the event)
        • Per-person fees
        • On-site event management fees
        • Commissions paid by vendors
        • Other ways you might want to be paid for your event planning services
  • How to invoice clients (includes a sample invoice)
  • Getting a deposit before you start planning an event
  • Getting reimbursed for expenses
  • What to include in a client contract or agreement
  • How to market your event planning services effectively through advertising and networking
  • Free promotional opportunities for your event planning business
  • How to effectively market event planning services to corporate clients
  • What you need to know about preparing proposals for event planning work
  • An incredible source of revenue that many event planners overlook (and that you can take advantage of)
  • Helpful samples for your event planning business (sample contracts, sample invoice, sample letters, sample proposal, and more)
  • Where to get creative ideas for events
  • How to develop the skills you will need as an event planner, including organizational skills
  • How to be certified as a "professional" event planner
  • Samples of what you need to become an event planner and start an event planning business, including:
        • Sample questions to ask clients when doing an event consultation
        • Sample event planning meeting agenda
        • Sample event timeline
        • Sample event day itinerary
        • Sample event budget form
        • Sample room set-ups
        • Sample site survey sheet (to evaluate event sites)
        • Sample venue confirmation letter
        • Sample questions to ask vendors
        • Sample press release for an event
        • Sample letter seeking a donation for an event
        • Sample resumes for event planners
        • Sample cover letter for an event planning job
        • Sample thank you letter
        • Sample invoice
        • Sample script of what to say when talking to prospective clients
        • Sample marketing letters
        • Sample proposal
        • Sample reference letter for an event planner
        • Sample consulting contracts (sample letter of engagement and sample agreement)
        • Sample event evaluation form
  • Links to templates for creating business stationery and marketing materials
  • Worksheets and checklists to help you keep track of the event budget, venue, tasks, and supplies

 

FEES / ENROLMENT OPTIONS

 

We have the following payment options available for our student to choose from. Choose a payment option that best suits your style: NB: ALL OPTIONS INCLUDE EXAMINATION AND CERTIFICATION.

OPTION A: R1 890, 00

Includes Comprehensive training material, Certificate, Examination and Shipping of material as well as a CD containing business templates, supplementary readers and Audio E-Books.

 

OPTION B: R1 690, 00

WE ARE NOW GOING GREEN: This course is now available on CD which means that you will receive all your course content on CD and not as printed material.  Help us save the planet by choosing this option.   

OPTION C: R1 290, 00

Easy and convenient: Course content will be sent to you via email.

 

Kindly note:  There are no payment terms. Training material is released within 3 - 14 working days after payment has

been received as the cost is inclusive of all your training material, supplementary readers, assignments as well as the

courier charges so we need to ensure that all costs are covered prior to the release of training material.

 

 

ENROLMENT FOR THIS PROGRAMME

 

To enrol for this course, kindly contact (012) 376 4282 or email Julie at info@secretarialstudies.co.za